At JP Exhibits, our documentation process is designed to ensure every project runs efficiently, meets regulations, and exceeds client expectations. Here's how we manage it from start to finish:

Initial Assessment & Planning

Once the booth concept is confirmed, our team begins gathering all necessary technical requirements based on the venue, booth size, and exhibition guidelines. We identify key needs such as electrical load, structural integrity, fire safety, and ADA compliance.

Technical Drawings & Layouts

Our engineers and designers produce detailed CAD files, 3D renderings, and floor plans. These include construction diagrams, material specifications, rigging points, and electrical layouts. Everything is created in alignment with the exhibition organiser's technical manual.

Compliance & Submissions

We handle all required documentation submissions on your behalf, including structural calculations, insurance certificates, fire ratings, and inspection forms. Our team communicates directly with venue officials and show management to ensure all documents are approved without delay.

Coordination with Vendors & Contractors

We provide clear, accurate documents to every third party involved — including lighting technicians, AV providers, and freight carriers — to avoid miscommunication and streamline on-site execution.

On-Site Reference & Troubleshooting

During setup and dismantling, our site supervisors use the latest documentation to ensure accuracy and resolve issues quickly. Every file is accessible in both digital and printed formats, giving our team and clients full transparency on the ground.

Post-Show Documentation

After the event, we compile a final project package that includes updated layouts, change orders, inventory lists, and improvement notes — all stored for future events or reuse.